In case a Government servant, other than a casual or daily rated employee holding a gazetted or non-gazetted post in a permanent or temporary capacity dies while in service (whether on duty or on leave with or without leave salary) and was in receipt of emoluments not exceeding Rs. 1000/- p.m., his family will be eligible for relief in the shape of an advance in accordance with the provisions of O.M. No. F. 11(1)-E.V.(B)/71 dated 19.11.1971 issued by the Ministry of Finance.

Amount of Relief:

The relief may be allowed in the form of advance limited to three months pay (including personal pay and special pay) of the deceased Government servant or Rs. 1000/- whichever is less, provided that the amount so sanctioned does not exceed the estimated payments due to the family

Sanction of Advance:

The sanction of advance should be communicated to the Audit Officer by the Head of Office and contain the following particulars:

(1) Name and designation of the Government servant.
(2) Status of the Government servant (whether gazetted or non-gazetted).
(3) The emoluments last drawn.

(a) Pay including special pay or personal pay, if any.
(b) Dearness allowance.
(c) Interim relief.____________________ 
     Total: Rs. ____________________

(4) Amount of advance sanctioned.
(5) Name or names of the beneficiaries to whom the payment of advance is to be made. The sanction should also indicate the manner in which the advance has to be adjusted.

Adjustment of Advances:

The advance will be adjusted against the arrears of pay and allowances including leave salary, death-cum-retirement gratuity, balances in the Contributory Provident Fund or General Provident Fund or any other payment due in respect of deceased Government servant and becoming payable to the family. The adjustment of advance should be made as soon as possible but should not be delayed beyond the period of six months reckoning from the date of sanction of the advance.

Beneficiaries:

(a) In case the deceased Government servant was governed by the provisions of the Liberalised Pension Rules or was a subscriber to the Contributory Provident Fund, the payment of advance should be made to the person or the persons in the same manner as the payment of death-cum-retirement gratuity or the payment of the balances in the Contributory Provident Fund would have been made.

(b) In a case other than the one referred to in sub-clause (a), the payment of the advance should be made to the person eligible to receive the death-gratuity becoming payable on the death of the Government servant.

(c) A separate undertaking should be taken from each person whom the payment of advance is made that he or she agrees to the amount of advance being recovered from any amounts payable on the death of the Government servant.

Payment of Advance:

To enable the Head of Office to make immediate payment to the family of the deceased Government servant, the Head of Office is authorised to use, for this purpose , the imprest or other resource available with him. If the imprest or other resources are not sufficient to cover the payment, the Head of Office should draw the amount from the treasury on a simple receipt in a form similar to Form T.R.42 as provided in rule 669 of the Central Treasury Rules. As soon as the payment of advance has been made , the Head of Office will immediately inform the Audit Office and also advise him as to how the advanced is to be adjusted against the payment becoming payable in respect of the deceased Government servant. The fact of the payment of the advance should also be indicated in Form CSR 25 and Form CSR 25-A. The fact of the payment of advance should also be made by the Head of Office in the Last Pay Certificate in respect of non-gazetted Government servant. A copy of the letter sanctioning advance to a Gazetted Government servant may be endorsed to the Treasury Officer concerned to enable him make specific mention of the advance in the Last Pay Certificate.

In the case of a Government servant who dies while on deputation in foreign service, the advance may be sanctioned by the parent Department.

Related Circulars:

    1.  O.M. No. F. 27(3)-E.V(B)/77 dated 24.2.1977 issued by the Ministry of Finance
    2.  O.M. No. F. 11(1)-E.V.(B)/71 dated 19.11.1971 issued by the Ministry of Finance.